Ten Ways to Reduce Apartment Carpet Replacement Costs

©2011 Alan J. Fletcher

How to Save Money on Apartment Carpet & Flooring Replacement Costs. Tips and Strategies for Landlords, RE Investors and Property Managers.

There are dozens of smart ways a rental property owner or manager can reduce carpet replacement costs. Here are ten money-saving strategies revealed by Alan J. Fletcher, a flooring consultant, and author of “The 2011 Complete Carpet Buying Guide”


Choose a Carpet that meets your needs

    The carpet you install in your rental units must be able to endure the normal wear of your typical tenant. You also need to consider the frequency of your current carpet replacement schedule and whether or not you accept pets. Install a lower grade of carpet if you need to replace it more often due to pet damage or excessive wear. Install a better grade carpet if you do not allow pets and your tenants are generally not overly rough on your carpets. The trick to saving money here is to select a grade of carpet with a life expectancy equal to or exceeding the lifestyle and average length of stay of your average tenant. Many factors may contribute to this approach including the average age of your tenants, number of children, average income, occupation, pets, local climate, etc. 

    Spending an extra dollar or two per yard on a carpet upgrade can add several years to the life expectancy of your carpets. It could be well worth the added expense if you do not allow pets and your average tenant stays for at least 5 years. It may be a waste of money if your average tenant stays less than 5 years or you allow pets.

Select a Continuous Filament Nylon Carpet

    Nylon is the recommended carpet fiber for rentals. Nylon outperforms all other fibers and is the most durable and easy to clean. Using a Continuous filament Nylon (BCF) carpet will help eliminate the shedding, fuzzing and pilling that is often observed with staple fibers. Carpet samples of  continuous filament Nylon may be labeled BCF (bulked continuous filament) or CFN (continuous filament nylon).

How to Save 10 to 15% or more on your padding costs

    In most cases, installing new carpet requires about 10 to 15% less padding than carpet. For example: If your 3-bedroom rental unit requires 100 yards of carpet, you probably only need 85 to 90 yards of padding to complete the job. Unlike carpeting, padding can be turned in any direction and even the most modest scraps of padding can be utilized. It may require a few extra minutes of work for the installer or his helper, but you will enjoy significant savings. It has long been the industry standard to charge for equal yardage amounts of carpet and padding. Some flooring retailers or vendors may be reluctant to negotiate with you regarding this area of potential savings. If this is the case, order the padding in full roll roll quantities and have the carpet installers leave all roll balances with you. Store all leftover padding in a dry location and require the installers use it first on your future carpet and pad replacements. Most apartment-grade Padding comes in 40 yard rolls. 

Know all your padding options

    The lifespan of your carpet depends on using good quality padding. What type of padding are you currently using? How much are you charged for it? There are many types of pad available and you may not be aware of all your padding options. With typical apartment-grade plush carpet, a 7/16″ inch, 6-pound, rebond padding is commonly used in rentals. Another less expensive option would be to use a 3/8″ inch, 4 to 6-pound, rebond padding. You could enjoy savings of about 25 to 75 cents per yard or more. Ask your flooring provider about your padding options and you may be able to reduce your pad costs significantly.

Consider re-using all or part of your existing pad

    When its time to replace the carpet in a rental, consider reusing some or all of the existing padding. Depending on the age, quality and condition of your existing padding, you could save a significant amount of money by replacing only the areas that really need replacing. Of course, someone will have to make the judgment call after inspecting the condition of the padding. Most often, the hallways and main traffic areas will show the most wear and replacing those areas may be a good idea. Padding in other areas may still be in good condition and you could install the new carpet right over the top. Prices for new padding vary according to thickness, density and type so if you are able to reuse 80 yards of padding, you could be saving anywhere from $100 to $236 on one unit alone.

Choose the Right Padding

    If you allow pets in your rentals it makes good sense to use a less-expensive padding since your chances of reusing the padding are greatly reduced. You could use a less expensive padding and save yourself some money. You might consider using a 3 or 4 pound 3/8″ inch, rebond padding and only spend as little as possible. The overall savings would add up quickly and you won’t lose as much money when the carpet and padding needs to be replaced again in a year or two. On the other hand, if you don’t allow pets, you might want to consider installing a higher quality padding now with plans to reuse it the next time you need to replace your carpets.

Remove your old carpet & padding yourself

    Most carpet installers charge between fifty cents and two dollars per yard to remove and haul away your old carpet and padding. If you do remove it yourself you could be saving $40 to $160 on a typical 2-bedroom, 80-yard unit. Consider having your maintenance crew do the removal one day prior to the carpet installers arriving and perhaps use an onsite garbage dumpster to dispose of it. Be sure that all old carpet and padding is removed and the unit is swept clean prior to the installers arriving to install the new carpet and padding. 

    You may also want to consider recycling your old padding. Some recycling companies are willing to haul away your old padding at no charge to you.

Communicate well and make your wishes known

    Keep your flooring contractors and vendors well informed and you can save time and money. Confusion can quickly undermine even the best-laid plans. When scheduling carpet replacements, be sure to inform your flooring provider of all the pertinent information they may need to know. For example, notify them in advance if there are any signs of pet damage, water damage or dry rot. This would help the flooring installers to arrive well prepared and to be able to complete the installation in a timely and efficient manner. You should also inform them if you are scheduling a floor replacement in an occupied unit. Be sure your tenant knows of their responsibilities too. Ask the tenant to be sure to have necessary furniture moved, have everything off the floor and have kids and pets safely out of the way. 

    Maintaining good communications will keep your tenants happy and your business running smoothly.

Inform your tenants

    Your tenants can help you save money too if you let them know what you would like them to do. For instance, to make carpets last longer they need to be vacuumed regularly. Inform your tenants about this basic rule of thumb for vacuuming carpets: Vacuum as many times per week as the number of people living in the home. For example, if there are three people living in the household, vacuum three times per week. Inform your tenants using a simple flyer or include useful information in your monthly newsletter. You would be smart to include tips on carpet stain removal, how to properly clean vinyl floors, what cleaning products you recommend, who to contact, etc. Providing useful information to your tenants not only makes their life easier but it allows them to help you by making your flooring last longer. Check with your flooring provider to obtain proper care and maintenance information on the flooring materials you currently use.

Inspect all new installations

It is very important to inspect your new carpet right after it has been installed. It only takes a few minutes and could save you time and money. If there are any problems, you need to let your installer or flooring vendor know as soon as possible for a quick remedy of the problem. 

Make sure the correct carpet style and color has been installed, check for proper installation, and look for any defects in the carpet or flooring itself. Early detection of problems is the best way to help avoid delays in renting your units. 

If you would like to learn more about how to save money on apartment carpet and flooring costs visit Fletcher’s website for “Money-Saving Strategies, News & Advice for Landlords & Property Managers”  at Http://www.Landlordfloors.com 

Print out Alan’s free Carpet Installation Inspection Checklist


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